Type of Grants
The IEEE INFOCOM 2019 conference is pleased to continue its practice of offering travel grants to subsidize travel costs of students for attending the conference. The purpose of the grant is to help defray the travel, lodging costs, and conference registration. The grant assignment decisions will be made according to the eligibility criteria dictated by each type of grant. This year, IEEE INFOCOM 2019 will have the availability of three types of Student Travel Grants:
- Travel grants sponsored by the IEEE Communications Society (ComSoc).
- US National Science Foundation (NSF) travel grant opportunity for US-based students only.
- Travel grants sponsored by the GDR Réseaux et Systèmes Distribués for French-based students only.
Following the application guidelines below, a student may apply to one or more of the three categories for which he/she is eligible. The eligibility criteria for each category are:
A. These student travel grants are sponsored by the IEEE Communications Society. Applications are invited from qualified full-time graduate students. To qualify, a student must (i) be a valid Student Member of the ComSoc at the time of application; (ii) be a full-time student registered toward a Bachelors, Masters, or Ph.D. degree in engineering or related field in a college or university when submitting the application; (iii) be an author who will present an accepted paper at INFOCOM 2019; (iv) applicant may not receive more than one IEEE ComSoc STG in any 12-month period.
B. These student travel grants are sponsored by the U.S. National Science Foundation (approval pending). To qualify, a student must be a full-time student at a US institution. Priorities will be given to first-time attendees, especially those who do not have papers accepted by INFOCOM 2019, and to students from under-represented groups (e.g., women, minorities and people with disabilities). Student recipients will be reimbursed (based on valid receipt) after the conference. In order to have their airfare to be reimbursed by this type of STG, students must book their flights from US-based carriers.
C. These student travel grants are sponsored by the GDR Réseaux et Systèmes Distribués. Only full-time students at a French institution are qualified to this type of grant. Student recipients will be reimbursed (based on valid receipt) after the conference.
The decisions for the grants of type A and B will be made by the Student Travel Grant Co-chairs while that of type C will be directly made by the GDR Réseaux et Systèmes Distribués and informed to the Grant Co-chairs before the notification deadline.
For applicants of the student travel grants of type A and B, the following additional criteria have to be respected: (i) preference will be given to students who have registered the main conference by February 28, 2019; (ii) the registration to the main conference by the awardee acceptance deadline, March 14, 2019, at a Full Registration rate or a Student Registration rate is mandatory; (iii) final award is contingent upon the recipient showing a proof of registration, by emailing the receipt of registration to the student travel grant chairs.
An application for a student travel grant will consist of the following documents, and incomplete applications will not be considered.
1. A request letter from the student (see below).
2. The student's Curriculum Vitae.
3. A recommendation letter from the student's graduate advisor.
4. An estimate of the following costs of attending INFOCOM: airfare, hotel, and conference registration. It is anticipated that travel grants will partially cover these overall costs.
The letter from the student should be at most one page, and include the following information:
1. The type(s) of student travel grant (A and/or B) that the student is applying for.
2. Whether the student is a first-time attendee and whether the student has an authored paper being accepted by INFOCOM 2019 and the paper title (if available)
3. Whether the student is from any under-represented groups (e.g., women, minorities and people with disabilities).
4. A brief summary of research interests and accomplishments to date; students should demonstrate a serious interest in networking, through their coursework and projects.
5. A description of areas reflected in the INFOCOM 2019 program that would impact the student’s research.
6. A statement about why the conference attendance is important to the student.
7. Whether and when the student has received US NSF, IEEE ComSoc, or GDR travel grants before.
The advisor's recommendation letter for the student should include:
1. Confirmation that student is a bona fide full-time Ph.D. or M.S. candidate in good academic standing at the given institution.
2. The suitability of the INFOCOM 2019 program material to the student’s research area.
3. Ways this particular student would benefit from attendance at the conference.
4. The strengths and potential contributions of the student.
5. The advisor’s commitment to covering the student’s travel cost in excess of the travel grant.
Applicants should create their application as a single PDF file, following the format described above. For recipients of the student travel grants of:
- type A and B, after login to EDAS, click on the “Travel Grants" tab, look for a conference called "INFOCOM 2019 Student Travel Grant", and then submit the application.
- type C, applications should be sent by email to firstname.lastname@example.org
February 28, 2019 at 23:59 EST
Awardee Acceptance Deadline
1. Should I merge my advisor's recommendation letter with my application together to submit to EDAS for type A and B STGs?
No. You will need to provide the email address of your advisor when you submit the application. Your advisor will then receive a separate email from EDAS to instruct him/her to submit the recommendation letter to EDAS.
2. Am I eligible to apply for the student travel grant being an author of a workshop paper/demo/poster?
You are welcome to apply, but please consider that your application will be given lower priority with respect to regular INFOCOM papers, so the probability of receiving an award is quite low.
If your question is not addressed in the FAQ section, please contact the Student Travel Grant Co-Chairs.